What you’ll learn
- Create a location map staff can use.
- Keep held and incompatible goods controlled.
- Record location changes without losing history.
Useful terms
- Putaway
- Moving accepted goods into an identified storage location.
- Staging
- A controlled temporary area for a defined next movement.
Step-by-step operating routine
Map actual operating areas
Identify receiving, dispatch staging, storage, damaged-goods hold and restricted areas. Use stable labels visible on the floor. Do not invent unused bins simply to make the system appear detailed.
Record or confirm- Facility
- Area
- Location code
- Purpose
Define capacity and handling rules
Record relevant weight, space, access and equipment restrictions. Set compatibility rules for accepted goods. Confirm physical limits and safety requirements with qualified personnel rather than relying on a generic software field.
Record or confirm- Capacity basis
- Restrictions
- Equipment
- Safety reviewer
Assign accepted goods to a location
Choose a suitable location for the actual quantity and condition. Keep package or SKU identity as applicable. Record who moved the goods and when, so staff can reconstruct the current position.
Record or confirm- Goods reference
- Quantity
- From / to location
- Operator
- Time
Control holds and access
Place damaged, refused or restricted goods under a documented hold and custodian. Authorised release requires evidence and a disposition decision. A location change must not remove the hold by accident.
Record or confirm- Hold reason
- Access owner
- Release rule
- Evidence
Verify retrieval and housekeeping
Run a retrieval exercise and compare the recorded location with physical goods. Review ageing, blocked aisles and repeated misplaced items. Improve labels and routines before adding unnecessary hierarchy.
Record or confirm- Retrieval result
- Mismatch
- Ageing
- Corrective owner
A simple branch layout
A small branch uses receiving, route-specific dispatch staging and a controlled exception area. Staff can locate each held carton and identify its owner. Later, volume justifies shelf-level locations. The operating map expands from actual retrieval needs rather than forcing a complex bin structure on day one.
- Use visible stable labels.
- Keep exception goods separate and accountable.
- Verify locations through retrieval.
Exceptions and mistakes to avoid
- Do not remove a hold by moving goods to a normal location.
- Do not store incompatible or unsafe goods together because spare capacity exists.
- A software capacity value needs a confirmed physical basis.
Location and handling register
Walk the facility and validate labels, access and the physical limit before importing locations.
| Location | Purpose | Capacity / restrictions | Responsible team | Verification |
|---|---|---|---|---|
| EXC-01 | Controlled exception area | Reviewed handling restrictions | Branch lead | Physical walk-through |
Includes the illustrative row and blank rows. This is a planning worksheet, not a HiVAM import format. Keep your completed copy private; do not add credentials.
Check your understanding
Try answering first, then open the explanation. Use the worksheet and source records to practise the task.
What makes a location code useful?
Staff can identify it physically and use it to locate the actual goods reliably.
Can spare space override handling restrictions?
No. Compatibility and safety take priority over available space.
Put it to work with HiVAM
Use these connections to explore the relevant product workflows. Confirm access in your deployed release; API capabilities require an integration or an available interface.
Branches, stations and service lanes
Use real facilities and operational locations in the service network.
Goods, packing and handling instructions
Keep handling restrictions attached to the goods.
Keep your learning moving.
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Try the workflow with your team.
Bring a representative job and an exception to a HiVAM demonstration. Review saved records, permissions and handoffs alongside the interface.